Finance and Governance, April 24th 2017

KESGRAVE TOWN COUNCIL Minutes of the Meeting of the Finance and Governance Committee Held on 24th April 2017 (Part 1)

Present:- Councillors: N Beecroft-Smith A Comber D Fairbrother (Vice Chair of Committee) J Ogden (Chair of Committee) P Mills R Spittle (From Minute Number 8) G Lynch

In Attendance:

• Mrs S Clements (Clerk)
• Mrs D Jimpson (Business and Development Manager)
• K Archer
• G Derrick
• R Patten
• S Fairbrother

1. Welcome and Apologies for Absence – The Chairman welcomed those present.

2. Declaration of Interests – The following declarations of interest were made; Name of Member Type of Interest Details about Interest Minute Number Details in Interest Book Town Councillor Mills NonPecuniary Spark (Sport and Recreation in Kesgrave) – Grant provider 14 Yes

3. Minutes of the Last Finance and Governance Committee Meeting -The Committee received, considered and agreed, following the vote, the Minutes from the last Finance and Governance Committee Meeting held on the 27th March 2017. (Copy in Minute Book).

4. Clerks/Officer Report/Update – There were no updates to report.  Minute Number 7 – Funds held on behalf of other Organisations – Mrs Jimpson asked for this matter to be deferred until the next Finance and Governance Committee Meeting, due to her workload in preparing the Council’s year-end accounts.

5. Members of the Public – There were no members of the public present. 2

6. Grants – The Committee noted that no Grant applications have been received.

7. Bank Reconciliation – Councillors received, considered and agreed to these, following the vote.

8. Items of sufficient urgency and importance – There were no matters. Councillor Spittle arrived at this point in the Meeting.

9. Date of Next Meeting – The next Meeting is on Monday, 5th June 2017 at 7.15pm in the Council Chamber of the Town Council Offices.

10. Agenda Items for Next Meeting – Members raised no items for discussion at the next Meeting. Any items prior to the next Meeting should be notified to the Clerk, well in advance of the Agenda being finalised and distributed.

11. Resolution to exclude the Public and the Press – The Public Bodies (Admission to Meetings) Act 1960 – The Committee is asked to consider and agree to exclude the Public and the Press, since publicity would legally prejudice commercial sensitivity and confidentially.

12. Confidential Minutes of the Last Finance and Governance Committee Meeting – The Committee is asked to receive, consider and agree, following the vote, the Minutes from the last Confidential Finance and Governance Committee Meeting held on the 27th March 2017. (Copy in Confidential Minute Book).

13. Staffing Budget – The RFO (Responsible Financial Officer) of the Council will provide an update with regard to the Staffing Budget for the ensuing year. The Committee is asked to consider and agree the advice given by this Officer.

14. Youth Club Restructure and Review – The Committee is asked to consider this matter in further detail following on from the Extraordinary, Confidential Full Town Council Meeting held on the 10th April 2017, where no Officers or employees were present during the discussion and Resolution made. This part of the Meeting closed in order to facilitate the confidential part of this Meeting.

Chairman ……………………………………………………..Date……………………